Onboarding Alejandro Silva

[damianavila]

• Onboarding champion: @damianavila
• New person's name: Alejandro Silva
• New person's GitHub handle: @AIDEA775

Onboarding checklist

The Onboarding champion should follow the checklist below to onboard a new team member. Don't hesitate to delegate some actions to others (e.g. if another person needs to give access to an account because you aren't able to).

First steps

• Send them a welcome e-mail to introduce yourself and mention that you'll be onboarding them.
• Point them to our onboarding documentation

Accounts

Create new accounts and share their account name:

• Get member's GitHub.com account
• Get member's ReadTheDocs.org account
• Get member's Quay.io account
• Get member's NameCheap.com account
• Get member's PagerDuty account
• Get member's bitwarden account
• Get member's Zoom account
• Get member's Freshdesk account

Create 2i2c accounts and add to team accounts:

• Create a @2i2c.org Google account for them
  • Note that this requires access to the Admin Panel, a permission held by any 2i2c team lead
• Add them to the proper Google group in our Google Admin space.
• Add to the proper 2i2c GitHub teams
• Add to the proper Slack groups
• Add to the proper FreshDesk group
• Add to propoer PagerDuty Users group
• Add to our bitwarden organization and add to "Default collection"

Communication

• Send them a link to the 2i2c Team Compass and its Team Operations section
• Send them a link to the 2i2c calendars and meetings
• Send them a link to the 2i2c Team Google Drive
• Schedule an onboarding meeting for after they've read through the docs

Documentation

• Grant appropriate permissions on ReadTheDocs projects
  • https://readthedocs.org/dashboard/2i2c-pilot-hubs/users/
  • https://readthedocs.org/dashboard/2i2c-team-compass/users/
  • https://readthedocs.org/dashboard/2i2c-pilot-documentation/users/

Cloud engineering permissions

This is only relevant for others that are joining our Engineering team.

• Add to 2i2c hubs as an admin

• Add to appropriate GCP organizations and projects

  • Organization 2i2c.org's admin group
  • Organization 2i2c.orgs engineering group
  • Outside-organization project for cloudbank
  • Outside-organization project for meom-ige
  • Outside-organization project for callysto
  • (optional) Outside-organization project for pangeo-hubs
    • An agreement has to be signed first, and they require a copy of our passports, see https://github.com/2i2c-org/meta/issues/247

• Add to appropriate AWS projects

  • Management account 2i2c-sandbox (Grants SSO access at https://2i2c.awsapps.com/start#/)
  • Outside-SSO account carbonplan
  • Outside-SSO account openscapes
  • Outside-SSO account nasa-veda
    • An agreement has to be signed first, see https://github.com/2i2c-org/leads/issues/104

• Add to appropriate Azure projects

  • Outside-organization subscription for utoronto see Get all 2i2c engineers access to UToronto Azure portal #386

• Add to quay.io 2i2c team

• NameCheap administration privileges to 2i2c.org and 2i2c.cloud

Roles

• Onboard as shadow into the Support Triager Cycle

External

• Add to 2i2c website
• Celebrate their arrival on social media! (Twitter, Mastodon, LinkedIn)

Wrap up

• Have a one-on-one with the new team member to answer any questions they may have
• Announce in the #general Slack channel about our new team member
• Celebrate, they are now onboarded! 🎉

[damianavila]

Created a google account for Alejandro: [email protected]

[damianavila]

Added to the relevant google groups.

[damianavila]

Sent invites for the corresponding GH teams.

[damianavila]

Added to corresponding Slack groups.

[damianavila]

Sent a link to the 2i2c team drive.

[jmunroe]

@damianavila I assume you'll want Alejandro to have access to FreshDesk? If so, I can request another seat licence for him.

[damianavila]

If so, I can request another seat licence for him.

Indeed, @jmunroe, I would appreciate it if you could do it for me 😉, thanks!
I presume buying a seat is a pre-requisite to add it to the group, right?

[GeorgianaElena]

Hey @AIDEA775! You should have received a bunch of emails about new accounts on GCP and AWS. You will need to accept the invitations there and change a few passwords after your first login.

Also, can you please create accounts on the platforms below and share the username for each of them once they are ready so I can invite you in the relevant groups? Thanks.

• Get member's ReadTheDocs.org account
• Get member's Quay.io account
• Get member's NameCheap.com account
• Get member's PagerDuty account
• Get member's bitwarden account
• Get member's Zoom account
• Get member's Freshdesk account

[jmunroe]

I've created an account on FreshDesk for @AIDEA775 -- he should have an activation email sent to [email protected]

[jmunroe]

And we have a shared zoom account (see bitwarden for password) across all of 2i2c.

[AIDEA775]

I created accounts in the following services with my email at 2i2c:

• RTD (username AIDEA775)
• NameCheap (username alejosilva)
• PagerDuty (email)
• Bitwarden (email)

Thanks you @GeorgianaElena!

[GeorgianaElena]

Thank you very much @AIDEA775! You should have received a few more invitations today too.

@damianavila, I believe I covered all of the things that I had privileges to grant access to. Also, I've updated the top comment with the actions that I've took.

[colliand]

Welcome @AIDEA775! It's great to have you on the 2i2c team.